Skip to main content

Project Roadmap Guide

Document Control​

  • Last Updated: February 4, 2025
  • Version: 2.0.0
  • Status: Active
  • Owner: Project Management Team
  • Next Review: May 4, 2025

Overview​

At GravityVC, we follow a quarterly milestone-based roadmap approach that balances strategic planning with agile execution. Our roadmaps are structured in 90-day increments with clear, measurable objectives.

Roadmap Structure​

1. Time Horizons​

  • Current Quarter (Next 90 days)

    • Detailed feature specifications
    • Clear deliverables
    • Resource assignments
    • Weekly milestones

  • Next Quarter (90-180 days)

    • High-level features
    • Resource requirements
    • Dependencies identified
    • Monthly milestones

  • Future Quarter (180+ days)

    • Strategic initiatives
    • Market opportunities
    • Technology trends
    • Quarterly milestones

2. Planning Components​

Quarterly OKRs​

  • 3-5 Key Objectives
  • 2-3 Key Results per objective
  • Measurable success criteria
  • Clear ownership

Release Planning​

  • 6-week release cycles
  • 2-week buffer per quarter
  • Feature flagging strategy
  • Rollback procedures

Resource Allocation​

  • Team capacity planning
  • Skill requirements
  • External dependencies
  • Training needs

Roadmap Template​

# [Project Name] Roadmap - [Year Q#]

## Quarterly Objectives
1. [Objective 1]
   - KR1: [Measurable result]
   - KR2: [Measurable result]
   - KR3: [Measurable result]

## Release Schedule
### Release 1 (Weeks 1-6)
- Feature A
  * User story 1
  * User story 2
- Feature B
  * User story 1
  * User story 2

### Release 2 (Weeks 7-12)
- Feature C
  * User story 1
  * User story 2
- Feature D
  * User story 1
  * User story 2

## Resource Plan
- Team A: [Capacity]
- Team B: [Capacity]
- External: [Requirements]

## Success Metrics
- Metric 1: [Target]
- Metric 2: [Target]
- Metric 3: [Target]

Planning Process​

1. Quarterly Planning​

  1. Review previous quarter
  2. Set new objectives
  3. Define key results
  4. Plan releases
  5. Allocate resources

2. Monthly Review​

  1. Track OKR progress
  2. Adjust priorities
  3. Address blockers
  4. Update forecasts

3. Weekly Alignment​

  1. Review milestones
  2. Update status
  3. Manage risks
  4. Communicate changes

Success Criteria​

Roadmap Health Metrics​

  • 80% OKR achievement
  • 90% on-time releases
  • < 20% scope change
  • < 10% unplanned work

Quality Gates​

  • Technical feasibility validated
  • Resources confirmed
  • Dependencies mapped
  • Risks identified
  • Stakeholders aligned

Best Practices​

Do's​

  • Focus on outcomes over outputs
  • Keep quarterly commitments
  • Plan for contingencies
  • Review and adjust regularly
  • Communicate changes proactively

Don'ts​

  • Overcommit resources
  • Ignore dependencies
  • Skip contingency buffers
  • Make assumptions
  • Delay risk mitigation
  • OKR Template
  • Release Planning Guide
  • Resource Allocation Matrix
  • Risk Assessment Template